The process of establishing digital identity into IDM. This is the process that brings in Personnel attribute data from one or more authoritative data sources into the Identity Management System.

Use Case

Create User

Use Case

Create User

Brief DescriptionCreate a user process that is initiated when HR updates the new hire record in HRMS. IDM reconciles the record from HRMS into IDM

Actors

  • HRMS
  • IDM

Trigger Events

  • New 850 flat file

  • Atom Feed updates from Oracle Cloud HR

  • A new row is created in XYZ DATA Table.

Preconditions

  • HRMS and IDM integration is up and running
  • User Profile is not present in IDM

Post-Conditions

Success

  • The user record is created in IDM with attributes matching with HRMS
  • Calculated attributes are correctly populated
  • User is assigned correct roles based on the attributes

Fail

  • The user record is not created in IDM
  • Calculated attributes are incorrectly populated
  • User is assigned incorrect roles based on the attributes
Basic Flow

The basic flow for the user creation process is explained in the below activity diagram

  • User-created in HRMS
  • HRMS creates a txt file with the new record
  • HRMS record with new hire data is received in IDM Identity Hub via automated scheduled nightly job
  • IDM checks if the user ID already exists in the system
  • IDM finds that there is no match found
  • IDM performs background verification for the new user that needs to be completed before the new identity record is created in IDM (the HRMS Background Check attribute = 'C')
  • IDM validates the record based on calculated attributes
  • Assign calculated roles
  • A new user is created in IDM
  • IDM sets the Status attribute of new user as 'Active'
  • IDM triggers Role Assignment Process
  • The user's designated manager receives notification upon creation of the new network account - one email for the login ID, and a separate email with the password

Note: After Create User Process and Role Assignment Process, User needs to be moved through all Provisioning Process on Core Connected systems, and reconciliation will be done


Attribute Calculation for User Creation

Use Case

Attribute Calculation for User Creation

Brief DescriptionOnce the create user process is initiated, attributes are required to be calculated and matched from the record present in IDM

Actors

  • IDM

Trigger Events

  • User-created after no match found

Preconditions

  • HRMS and IDM integration is up and running
  • User Profile is not created in IDM

Post-Conditions

Success

  • The user record is created in IDM with attributes matching with HRMS
  • Calculated attributes are correctly populated

Fail

  • Calculated attributes are incorrectly populated
Basic Flow

The basic flow for the user creation process is explained in the below activity diagram

  • User-created in HRMS
  • IDM finds that there is no match found in the system, initiates validation process
  • IDM validates the record based on calculated attributes
  • IDM triggers Role Assignment Process post attribute calculation is completed